Trello has become my favorite tool for managing my writing life. It’s the place that I can communicate quickly with clients regarding an order. I can manage my own personal projects and work closely with anyone I outsource to. Did you know you can also use Trello for managing your blog posts?
I only learned about Trello last year. A client invited me to his board and then another client also invited me to hers. I was able to find out more, as I looked at how they used it to communicate with team members, managed their work flows, and much more.
Over the last year I’ve used it more and more. I’ve deleted some boards, rearranged others, and kept some the same as they’ve always been. I figured if I didn’t know how to use Trello for managing your blog posts then you probably don’t either.
Here’s a look at how I do it so you can too.
By the way, Trello is completely free to sign up to or you can pay a little each month for some upgrades.
Choose Between Individual Blog Boards or a Board for All
When I originally set up my Trello boards, I had a board for each of my blogs. My blogs have grown to the point where individual cards are too messy and time consuming. Now I have two boards: one for my paid domains and one for free domains.
On each board, the individual blogs have their own labels. This is important to allow me to filter by label from time to time.
I have a work flow for each of the boards, so cards move from planned, pending publishing, and completed. Sometimes I’ll only use the planned and completed, depending on how I write and work.
There is a similar set up for my clients and for the Entertainment News writing I do. I also use it for managing my pitching to potential clients to help keep track of those who have responded and those who I’m still waiting to hear back from.
Managing Research with My Husband
My husband does a lot of my research for me, so I get to focus on the writing. He also comes up with some blog ideas for various websites I write at, making it easier for me to pitch or create.
It’s important that we’re both on the same track, so we use Trello for managing the research. We have an Article Board, where all the ideas go. There’s a workflow for planned, scheduled, pending publishing, and published blog posts.
Some of the cards are duplicates to those on my own blogging boards. That’s okay since there’s an easy Copy function on Trello for managing your blog posts and workflow.
If there are any questions, we can tag each other in cards so we get a notification. This helps to communicate quickly. My clients worked this way too, although some have started to move towards Slack.
Dealing with Social Promotion and Easy Links
Sometimes I need to quickly link back to an old post or to an affiliate link. Those that I use regularly will be in the Trello boards. Whenever I publish an article, I put the link straight into a card, with a title and the Pinterest/Featured images. I’ll also try to add a description for social media needs, but that doesn’t always happen.
The affiliate links get a card for themselves, with image, text, and URL links included for easy grabbing and pasting. They’re also set up with no follow tags, making the affiliate linking process much smoother.
This process also makes social media easier. With the links in Trello, my husband and I can just grab and paste. It’s easier than going through all the blogs and looking for the best one to share (affecting the view count and bounce rate).
Tracking Writing Ideas and Finances
Finally, I have boards that help me track my writing ideas. This is a space for me to come up with new blog topics and decide if there’s space for them in my editorial calendars. Some of the ideas have sat for years in Evernote and were moved over to Trello when I started to favor that.
There’s nothing wrong with having an idea bank that isn’t necessarily used. In fact, you need an idea bank for when you run out of planned topics.
As for the finances, this just helps me track my tax needs, my business expenses, and more. I can include images of scanned receipts for easier grabbing when necessary. My tax filing has become so much quicker since using Trello for it all.
I recommend using Trello for managing your blog posts. It’s an excellent tool for managing your writing business as a whole.
What do you use for managing your blog posts and writing gigs? Share in the comments below and don’t forget to sign up to Trello for your free account.